July 9,  2003

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on July 9, 2003 at 5:15 p.m.  Present were:  Eric Abrahamson (by phone), Roy Burr, Bobbie Christenson,  Phyllis Dixon, Greta Chapman, Jennifer Irwin, Mark Laudenschlager  and Melanie Roziewski.  Absent: Lillie Brown and Ron Kroeger.

Open Forum:  Chapman introduced staff members, Irwin and Laudenschlager.  Burr welcomed staff to the meeting.

Video:  A video was shown highlighting Youth Services summer programming activities.

Minutes:  Christenson moved, Dixon seconded the approval of the minutes of the June 11, 2003.  Motion carried.

Budget Reports:  Chapman responded to budgetary and bills questions.   

Dixon moved,  Christenson seconded the payment of monthly budgetary bills for July.  Motion carried.

Abrahamson requested a 2002 – 2003 monthly comparison of Auxiliary Receipts and Disbursements.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

·         Statistics; youth circulation; statistical graphs illustrating borrowers and circulation patterns; Youth Services summer programming; guest cards;

·         Design plans for space in the main reading area;   

·         Cooling system progress; department planning sessions;

·         Outreach to community businesses and Outreach/Volunteer Annual Report.  Chapman encouraged Board members to become familiar with the report.

Committee Reports:

Finance:  2004 Budget:  Chapman reported on the revised budget figures received from the City.  The materials increase has been placed outside of the Mayor’s budget proposal for Council review. All costs beyond 3% and any FTE requests in the city were placed for individual review by the Council.

Policy:   Strategic Planning:  Abrahamson reviewed the plan, outlining and explaining the four main components:  Benchmarking, Forecasting, Planning and Implementation.  Board members agreed to the concept and will submit names for community representatives.  The Policy Committee will continue to review materials and update the Board at their monthly meetings. 

Liaisons:

Foundation:  Abrahamson reported on the fundraising ideas the Board is reviewing.

Christenson moved, Dixon seconded to adjourn the meeting.  Motion carried.  The meeting was adjourned at 6:00 p.m.