February 11, 2004

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on February 11, 2004 at 5:15 p.m.  Present were: Roy Burr, Bobbie Christenson, Lynda Clark, Monte Loos, Sonia Castleberry, Ron Kroeger, Greta Chapman, Terri Davis, and Kim Baumberger. Absent: Eric Abrahamson.

Open Forum: Norma Thompson addressed the Board regarding RCPL’s policy for lost materials and the language of the form letter sent to patrons.

Introduction of Staff: Staff members present introduced themselves. Burr welcomed staff to the meeting.

Minutes: Christenson moved, Kroeger seconded the approval of the minutes of the January 14, 2004 meeting.  Motion carried.

Budget Reports:  Chapman responded to budgetary and bills questions.   

Christenson moved, Kroeger seconded the payment of monthly budgetary bills for February.  Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

· Network Services-Technical Competencies; RCPL Security Procedure; Disaster Recovery Contingency Plan; Wireless Lab; Exchange Server;

· Annual Staff State of the Library Address; AC and Air Handling;

· Statistics; Graphs.

Committee Reports:

Board Officers: Nominations were opened for Chair and Vice-Chair. None presented. Loos made a motion for a unanimous ballot; Burr - Chair and Abrahamson - Vice-Chair. Christenson moved, Castleberry seconded the unanimous ballot. Motion carried.

Burr was elected Chair and Abrahamson was elected Vice-Chair.

Finance and Policy Committee members will be appointed by Burr at the March 10, 2004 meeting.

Policy: ILL Recommendation: Board members discussed and asked questions regarding the proposed recommendations.

Kroeger moved, Christenson seconded to approve the ILL policy. Motion Carried.

Liaisons:

Foundation: Chapman, on behalf of Abrahamson, reported the financial goals of the Foundation. Short-term - $4,500; Long-term - $30,000.

Friends: Chapman updated Board members on the mural. A mural artist asked to speak to the group about fundraising ideas. The group agreed to hear the presentation. However, the Friends have tabled the mural as an action item at this time.

Other Business:

· Chapman extended an open invitation for Board Members to attend the next Strategic Planning Committee meeting scheduled February 18, 2004 at 12pm.

· Kroeger moved, Christenson seconded to adjourn the meeting. Motion carried. The meeting was adjourned at 6:30 pm.

· Chapman informed Board members of the upcoming meetings to be held regarding Board of Trustee Roles and Library Policies.