September 8, 2004

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Roy Burr on September 8, 2004 at 5:15 p.m.  Present were: Eric Abrahamson, Lynda Clark, Bobbie Christenson, Sonia Castleberry, Ron Kroeger, Monte Loos, Greta Chapman, Terri Davis, Kim Baumberger and Jason Walker.

Open Forum: Chapman announced Roy Burr was selected SDLA Trustee of the Year 2004.

Introduction of Staff: Staff member Jason Walker introduced himself.  Burr welcomed him to the meeting.

· Walker presented programming information on welcoming students and educators back to a new school year. The goal was to market RCPL as a resource for both students and educators. Efforts included publicity, outreach, marketing and staff training. Publications were produced from the theme of “WB2S @ RCPL”.

Minutes: Christenson moved, Abrahamson seconded the approval of the minutes of the August 11, 2004 meeting.  Motion carried.

Budget Reports:  The Board reviewed the budget and bill reports.

Loos moved, Kroeger seconded the payment of monthly budgetary bills for September.  Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

· Statistics: Borrowers have remained constant at a 17% increase; new borrowers have decreased; entry count has increased; Circulation is a steady increase at 4%; renewals are up 18%.

Director’s Report: Chapman stated that the Summer Reading Program concluded at the end of August and the Welcome Back to School kick-off occurred on August 26^th. A smooth transition to ALEPH was noted.

· YMCA Grant: Chapman explained the recommendation by RCPL staff for the approval of a partnership with the YMCA for an after-school program at the Library. The YMCA would administer the grant and RCPL would act as an in-kind participant. The grant runs through May 2005 with the potential to renew.

Abrahamson moved, Christenson seconded the approval of a partnership with the YMCA. Motion carried.

· Monthly Calendar: Chapman noted the library is on the winter schedule of 7 days per week through Memorial Day.

Committee Reports:

Policy: Policy Recommendations: Travel: Christenson stated that RCPL would be adopting the City’s Travel Regulations and mileage rate as presented.

Clark moved, Christenson seconded the approval of the policy recommendation. Motion carried.

Information Resources Development: Chapman noted that genealogy materials are owned and maintained by the RC Society for Genealogical Research. RCPL houses this material but the collection is not covered by liability insurance since it is not owned by the city. Discussion ensued on Government Documents and it was stated by Chapman the archiving of city records is scheduled for review.

Kroeger moved, Clark seconded the approval of the updates to the Information Resources Development Policy. Motion carried.

Meeting Room: Chapman stated that the recommendation is to allow use of the meeting rooms by non profit groups that charge fees, except for selling a product as noted in the memo.

Christenson moved, Loos seconded the approval of the policy recommendation. Motion carried.

Council Liaison: 2005 Library Budget: Kroeger informed the Board that the Council asked City Departments to review budgets and list any items that can be cut or placed on a six month moratorium. Chapman and Burr submitted a moratorium of $12, 935 for computers and workstations.

Loos moved, Abrahamson seconded the approval of the moratorium item. Motion carried.

Strategic Plan Adoption: Chapman stated that it would require specialized expertise, existing staff expertise and a timeframe which corresponds with the budget to achieve the Strategic Plan.

Abrahamson moved, Clark seconded the adoption of the Strategic Plan.

Goals 2005-2007: Goals with prioritized objectives were reviewed. Chapman stated that if the goals were not completed in the given timeframe, they would be re-evaluated.

Director’s Evaluation: Burr moved, Loos seconded to adjourn the meeting and go into executive session for the Director’s Evaluation. Motion carried. The meeting was adjourned at 6:20 pm.