November 16, 2005

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on November 16, 2005 at 5:15 p.m. 

Members Present:  Eric Abrahamson, Susan Callahan, Bobbie Christenson, Ron Kroeger, Monte Loos, James Olson, Greta Chapman

Audience: Heidi Archie, Terri Davis, Jennifer Irwin, Jennifer Read

Excused:  Lynda Clark

Open Forum for Staff and Public:  Nothing presented.

Minutes:  Correction under Policy – Blocking Overdue Cards:
Clark retracted her original motion. Olson moved, Abrahamson seconded to approve for correction of the October 19, 2005 minutes. Motion carried.

Bills and Budget Reports:  The board reviewed the budget and bill reports.

City Budget:  Chapman indicated there will be Facilities expenditures as budgeted. Kroeger moved, Abrahamson seconded to approve the city budget. Motion carried.

City Bills:  Olson moved, Kroeger seconded to approve the November city bills. Motion carried.

County Budget:  Christenson moved, Olson seconded to approve the county budget. Motion carried.

County Bills:  Christenson moved, Olson seconded to approve the November county bills. Motion carried.

Library Board Fund Budget:  The Library Board Fund Budget reconciliation is currently in progress. The goal is to have the City Finance reports available to board members at the December 21 board meeting. Olson moved, Kroeger seconded as acceptance of the library board fund budget report. Motion carried.

Library Board Fund Bills:  Olson, moved, Christenson seconded to approve the November library board fund bills. Motion carried.

2006 Budget:  Abrahamson moved, Christenson seconded to approve the 2006 budget. Motion carried.

Auxiliary to Board Funds:  Progress is being made on completing the process to move the Rapid City Public Library’s auxiliary funds to the City.

Administrative Reports:  Chapman updated, answered questions and informed the Board on the following: 

                                                                                                                                                            
            Statistics Narrative: Board members now receive an overview of the Statistics report.                                      

            SDLA Legislative Bill Newspaper Database:  The current status is to request funding at an estimated $107,520 annually from state legislature.

 

           

Finance Committee

2005 Closing out Annual Budget: 

The final phase of carpeting and phase I of the acoustical plan will be considered during the Feb. Dept. Budget Reviews once the 2005 budget is closed out.

           

Building Committee

Public Library Satellite Proposals and Recommendation: To approve participation in the School Community Center design phase of the planning process. Future funding impact is designated for operational costs which will be projected and reviewed in the upcoming 2007 budget cycle.  

 

Fire Station #7:  Discussions have been continuing internally originating from the 2012 proposal of combined library, Fire and Police services. Sites are being discussed. Overall, the space could be functional for a satellite library facility of approximately 700 square feet. Homework resources would be a primary focus along with a collection of popular books, magazines, and AV materials to serve the adjacent residential area.

School Community Center:  General Beadle Elementary and the Rapid City Area Schools requested to establish a partnership with the Rapid City Public Library. This partnership will consist of the establishment of a satellite public library in the planned new Full Service Community School at General Beadle Elementary, which will be opening January of 2008.

Olson moved, Christenson seconded for recommendation for Chapman to move forward with planning. Motion carried.

 

Space Use Consultant Recommendation:  A recommendation was made to approve the consulting services of the George Lawson Library Planning of Ames Iowa for a space use review of the library for a total of $38,000.

Olson moved, Abrahamson seconded to approve the consulting services. Motion carried.

 

Policy Committee

Closed Days Annual Calendar: Abrahamson moved, Olson seconded to approve the 2006 Closed Days Annual Calendar. Motion carried.

 

Grant Submissions:  A recommendation was made to approve submission of a “We the People” grant proposal to the National Endowment for the Humanities. 
Olson moved, Abrahamson seconded to approve the submission of the “We the People” grant proposal. Motion carried.

 

IMLS Information Literacy: A recommendation was made to approve submission of an IMLS grant proposal under the program of Librarians in the 21st Century. Christenson moved, Kroeger seconded to approve submission of the IMLS grant proposal. Motion carried. Discussion about the staff impact will be considered if the grant is approved and brought to the Board for entering into the grant agreement.

 

Music CD Collection Update:  A recommendation was made to expand the Music Collection 7.D3 section of the Information Resources Development and Maintenance Policy for better understanding of the purpose of the collection.

Abrahamson moved, Olson seconded to approve the policy revision. Motion carried.

 

Liaisons

City Council Liaison:  City council approved funding for recommendations that were brought forward from the 2012 sub-committees.

County Liaison:  Callahan stated she is a spokesperson for the committee for Equal Library Access for citizens.

 

Foundation: The Foundation Group will meet November 17 to discuss the budget, goals and to consider the Rapid City Public Library’s request of funding for space planning.

Friends:  Nothing presented.

Other Business
Eric Abrahamson SDLA Award:  Abrahamson was congratulated on receiving the SDLA Intellectual Freedom Award.

 

County Contract:  Abrahamson moved, Kroeger seconded to go into executive session at 6:35 p.m. Motion carried.
No action was taken as a result of the executive session.

 

The meeting was adjourned at 6:55 p.m.