October 19, 2005
The regular meeting of the Rapid City Public
Members Present:
Audience:
Excused: Bobbie
Christenson
Open Forum for Staff and Public: Nothing presented.
Minutes: Olson moved,
Abrahamson seconded the approval of the September 14, 2005 minutes.
Bills and Budget Reports: The board
reviewed the budget and bill reports. Kroeger moved, Olson
seconded to approve the city bills for October. Motion carried. Kroeger moved, Olson seconded to approve the county bills for October.
Motion carried. Olson moved,
2006 Budget:
This item is on the agenda in
error.
Administrative Reports:
Chapman
updated, answered questions and informed the Board on the following:
Statistics: There is a decline in statistics
compared from month to month. Currently, there is no comparative from year to
year but that should begin starting January 1, 2006. In the future, the Board will receive a short
narrative with the statistics report.
Strategic Plan Update
A new pod of computers was added to the adult and youth
service areas as part of the Strategic Plan.
Acoustics Report: A hired acoustic engineer did testing
for two days and submitted a report to the Board. The installation process can
be handled by a local contractor. The
Rapid City Public Library will need to show the Council a tangible benefit of
why noise reduction would be beneficial. Kroeger advised on scheduling CIP at
the library to have a tour of the need.
Chapman
will meet with the Board Finance Committee to discuss before scheduling with
CIP.
SDLA Legislative Annual Report: Chapman concluded as chair.
Journal Newspaper Book
Review Partnership: Rapid City Public Library staff has
been writing book reviews for the Rapid City Journal. The reviews have been good
publicity for the Rapid City Public Library and are used to generate library
programming.
Programming Partnerships: Memo regarding the Rapid Public
Library working with local organizations. The goal is to use the community groups’ expertise
in developing specific areas of the collections, and to increase use of those
materials.
Library Volksmarch: As of January 1, 2006, the Rapid City Public Library will be
an official year-round American Volkssport
Association site. The Volksmarch board will meet at the Library in April 2006 to
‘Kick-off’ the first Volksmarch from the Rapid City
Public Library. This partnership will promote the Rapid City Public
Library.
Liaisons
City Council Liaison: The 2012 process was well received. Next week the first public
hearing is scheduled.
Foundation: A Foundation meeting is scheduled for next
week. Abrahamson stated that the joint Rapid
City Public Library Board/Foundation Board meeting was a productive session.
Policy
Blocking Overdue Cards: A recommendation was made to set the Rapid City Public
Library’s circulation system to block patron cards when a patron has received a
second overdue notice (two weeks or more overdue). The wording on the Loan
Periods and Fines and Fees Policies would be changed to reflect the
recommendation.
Abrahamson
requested to reconsider a higher threshold or offer another option for people
to pay credit card payments or other appropriate venues. Chapman stated it will
be forwarded to the Staff Policy Committee. Kroeger seconded as a substitute
motion.
Abrahamson
moved, Kroeger seconded to request the Staff Policy
Committee to bring back recommendations to the Board to make it easier for
patrons to resolve overdue issues. Motion carried.
Board Vacancy Process: Abrahamson and Christenson’s terms expire December 31, 2005.
Both members are eligible to continue their positions and will need to go
through the vacancy process if interested. The board vacancy information will be
posted. The deadline for the board notebook will be the week of December 5.
Finance Committee
No action was taken as a result of the executive session.
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The meeting was adjourned at 6:53
p.m. |