June 14, 2006

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on June 15, 2006 at 5:15 p.m. 

Members Present: Monte Loos, James Olson, Eric Abrahamson, Sandra McNeely, Sue Callahan, Ron Kroeger and Greta Chapman

Audience: Heidi Archie, Terri Davis, Kevin Lewis

Excused: Maria McCarthy-Anderson

Introduction of Staff

Public Comment

Executive Session

Contract

The Board went into Executive Session at 5:15 p.m. and came out at 6:27 p.m.

Meeting was called to back to order at 6:28 p.m. Abrahamson noted for the record that board did not take action as a result of Executive Session.

Due to time constraints of Board members, Loos requested review of action items first and then go back to informational items for discussion.

MINUTES: Olson moved approval of May Board Meeting Minutes; McNeely seconded; no further discussion; motion passed unanimously.

BUDGET REPORTS

Budget Narrative: Natural Gas line item percentage incorrectly notated in narrative. Correction: should be 113%, not 85%.

Loos asked to develop a consent item calendar on agenda. H. Archie will provide for next meeting.

City/County/Library Board Budget and Bills: Olson moved approval of City/County/Library Board budget and bills; Abrahamson seconded; no further discussion; motion passed unanimously.

Contract Approval List: Abrahamson moved approval of the Contract Approval list; McNeely seconded; no further discussion; motion passed unanimously.

ADMINISTRATIVE REPORTS

Director’s Report: No comments or questions.

SDLN Contingency Plan: This should not have been action item; rather an informational item. The Board had a general discussion about the options and the State Library’s role.

2007 Budget – City Draft Update – Priority List – Library Justification – Equipment or One Time Purchases: The Library is second on the list for one time purchases.

SDLA Board Meeting (procedure updates): No comments or questions.

Election Polling: No comments or questions.

Reorganization: No comments or questions.

Space Use – Final Report for Approval: Abrahamson motioned for approval of final report to consider contract with FEH Associates complete; Olson seconded; no further discussion; motion passed unanimously.

Space Use Visuals: FEH can provide either a two dimensional color image or computerized “fly through” images of the building. As Chair of Building Committee, Abrahamson requested further discussion at their next meeting.

McNeely left the meeting at 6:43 p.m.

BUILDING COMMITTEE

School Community Center/General Beadle School: Abrahamson stated that groundbreaking was a successful event held May 31, 2006.

FINANCE COMMITTEE

Crossroads Coffee Shop Contract: Olson stated contract has been reviewed and recommend for one year with the change that signs are subject to compliance with city requirements for signage of public buildings. Olson motioned to approve contract, Kroeger seconded; no further discussion; motion carried unanimously.

MISCELLANEOUS

LIAISONS

City Council Liaison: No comments or questions.

County Liaison: Callahan commented that she was invited to join Cultural Affairs Committee. Callahan stated she has not had contact with the County Commissioners or many county residents regarding contract negotiations.

Olson moved to amend agenda to action item to determine fees to charge for library cards; Abrahamson seconded; motion carried unanimously.

According to data provided, cost is $68.95 per individual (per library card). Olson moved that the Board establish the rate for non-city cardholders at $70.00; Kroeger seconded; the Board discussed effective dates and fees for non-count residents as well. Olson revised motion to state that the Library should charge $70 per year for library cards for non-city residents not covered by service contract effective September 1, 2006; Kroeger seconded motion; no further discussion; motion carried unanimously.

Callahan left the meeting at 7:11 p.m.

Foundation April 27 minutes: Abrahamson added that a Capital Campaign Committee has been formed with Mike Pelly, Mike Wilson and himself. A meeting with the Capital Campaign Committee and the Board Building Committee will be scheduled to discuss the sketches from FEH Associates.

Friends of the Library: No comments or questions.

State Library Board: There will be a hearing tomorrow at library at 2:30 p.m.

Other: No comments or questions.

Board Agenda July 3

Board Meeting July 12 / August 9 or 16?

Chapman added that she will not be able to attend the August meeting date and asked the Board to determine at the July meeting if Davis should attend in her place.

Olson will facilitate on July 12, 2006 as Loos may not be in attendance.

Abrahamson moved to adjourn at 7:14 p.m.; Kroeger seconded; no further discussion; motion carried unanimously.