February 15, 2006

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by James Olson on February 15, 2005 at 5:20 p.m. 

Members Present:  Monte Loos, James Olson, Sandra McNeely (by phone), Maria McCarthy-Anderson, Ron Kroeger, Sue Callahan and Greta Chapman

Audience: Heidi Archie, Terri Davis

Excused:  Eric Abrahamson

 

Introduction of Staff

Public Comment

 

Minutes:  Kroeger motioned approval of the January 25, 2006 Minutes, McCarthy-Anderson seconded, motion carried unanimously. 

 

BUDGET REPORTS

City Budget and Bill List:  McNeely motioned approval of City Bill List, Kroeger seconded, motion carried unanimously. 

 

Monte Loos arrived at 5:25 pm.

 

County Budget and Bill List:  Kroeger moved to approve County Bill List, McCarthy-Anderson seconded, motion carried unanimously. 

 

Library Board Fund Budget:  McCarthy-Anderson motioned to approve Library Board Fund Budget, McNeely seconded, motion carried unanimously.

 

Bill List:  McNeely motioned approval of Library Board Fund Bill List, Kroeger seconded, motion carried unanimously. 

 

ADMINISTRATIVE REPORTS

Statistics:  Chapman gave an explanation that statistical information from year to year is now accurate. 

 

Director’s Report:  No comments.

 

Library Website Redesign:  Chapman highlighted features of the new web site, such as:  RSS feeds including aggregate to show updates, Ask a Librarian 24/7, catalog search, newsletter and donation boxes.  Feedback was positive from the Board. In particular the design, RSS feeds and Live Homework Help. 

 

State of the Library Address:  Olson stated presentation was well received and an opportunity for staff interaction.  McNeely noted the level of professionalism and thought provoking comments as well as preparation.   

 

Facilities Projects:  No comments.

 

City Budget Cycle:  Chapman noted that the Library’s presentation date is on March 29, 2006.

 

Surplus Property:  McCarthy-Anderson moved to approve declaration of surplus property, Kroeger seconded, motion carried unanimously.

 

Early Closing Foundation Annual Fundraising Dinner:  McCarthy-Anderson moved to approve early closing of the library for the Foundation Annual Dinner, Kroeger seconded, motion carried unanimously.

 

FINANCE COMMITTEE

2007 Draft City Budget:  Olson explained that there will be a large increase in 2007 and 2008, but by 2009, the Library will have a minimal increase. 

 

Budget Narrative:  Highlighted areas of interest:

·         Some of the budgeted items are part of a 3 year plan that began in 2005; such as, self check machines

·         The additional T-1 line request is due to emerging technologies

·         The Acoustic Remediation project will be moved to Capital Improvement Funds (CIP)

·         The Space Use Consultant is the largest increase for 2007

o       Friends of the Library and the Library Foundation will be asked to also help cover these costs

·         2008 includes costs associated with opening the satellite site at General Beadle School

 

POLICY COMMITTEE

Committee Appointments 2006 were assigned  

 

Annual Purging of Fines and Materials:  McNeely moved to approve the policy, Kroeger seconded, motion carried unanimously. 

 

LIAISONS

City Council Liaison:  Kroeger had no further report.

 

County Liaison:  Callahan stated a proposal has been sent to the County Commissioners. 

 

Foundation Fundraiser:  Chapman noted that the Wine, Women and Shoes event hosted approximately 160 people and was a great success.

 

Friends of the Library:  No report

 

OTHER

HB 1142 Newspaper Database:  Chapman stated the bill is being resurrected from the floor and should find a place for it soon if delegation permits, 24 members signed onto bill. 

 

Ph.D. Managerial Leadership in the Information Professions:  Loos was originally concerned about Chapman’s available time, but was pleased to hear there is an option for deferring enrollment for a year.  Loos believes it’s a good opportunity and chance for Chapman to improve herself overall and continue her education, which will benefit the Library.  Loos fully supports decision.  Olson agrees that it’s a good opportunity and had similar concerns about available time.  Chapman stated that she has done this previously for her master’s degree and that gives her confidence to handle responsibilities.  The degree will be obtained on her time and stated that they are only accepting five candidates nationwide.  Chapman feels the program is an exact fit for her career goals and that it’s very valuable to prepare future library staff with management skills.  Applications are due March 1, 2006 and a decision will be made by April 15, 2006.  Interviews will be held between March 1 – April 15, 2006.  They will pick for this first year and then the possibility of a waiting list for next year.  Mayor Shaw is also supportive.

 

EXECUTIVE SESSION

Contract:  Kroeger motioned to go into Executive Session at 6:25 pm, McCarthy-Anderson seconded, motion carried unanimously.  Executive Session concluded at 6:50 pm and Kroeger motioned to adjourn meeting, McCarthy-Anderson seconded, meeting adjourned.      

 

Meeting Dates:

Space Use Design Review                              March 7 & 8 12:00 – 1:00 Lunch Meeting

Board Committee Online Mailing                  March 3 (1st Fri of the Month)

Board Meeting                                                March 6, 11:00 a.m.

National Library Week                                   April 2 – 8

Annual Foundation Dinner Fundraiser           April 9, TBA Author George McGovern