September 13, 2006

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on August 16, 2006 at 5:21 p.m. 

Members Present:  Monte Loos, James Olson, Eric Abrahamson (by phone), Maria McCarthy-Anderson, Sandra McNeely, Sue Callahan and Greta Chapman

Audience:  Heidi Archie, Terri Davis, Travis Brink, Grace Hammond and Kayla Lind

Excused:  Ron Kroeger

 

Introduction of Staff

Travis Brink – existing staff member in new position as Publicity Librarian I

Grace Hammond – new staff member as Information Resources Librarian I

Kayla Lind – new staff member as Accounting Clerk I

Public Comment

 

MINUTES

Olson moved approval of the August board minutes; McCarthy-Anderson seconded motion; no further discussion; motion passed unanimously. 

 

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills:  McNeely moved approval of consent calendar items; Abrahamson seconded motion; no further discussion; motion passed unanimously.

 

ADMINISTRATIVE REPORTS

Director’s Report:  The Board discussed the future benchmarks and editing alternatives of the oral history project.  A meeting will be scheduled with Loos and staff to discuss more time efficient methods to edit the interviews. 

 

The Board also discussed Chapman’s experience at the Thinking Ahead Conference.  Chapman stated that Rapid City is already doing many of the items discussed, such as service point pods. A written report will be linked to the October Board agenda. 

 

Chapman also provided the Board with an update on space use project throughout the building: 

  • The trenching for electrical outlets has been completed and the concrete will be patched with carpet laid overtop next week.
  • The green arches outside the front of the building have been repainted. 
  • At this time, the existing service desks can be recycled as service points.  This will make a decrease in the original funding request from the consultants. 
  • Chapman also stated that the public has been quite receptive to having multiple service points, particularly in the youth services area. 
  • Additionally, the coffee shop’s business has been picking up and the public response has been positive.

 

McNeely asked about Summer Reading Program numbers this year compared to last year.  Davis responded that numbers are slightly down from last year but the Library is finding more participation throughout the entire summer.  Chapman anticipates numbers will increase once the General Beadle school library is operational in 2008.  McCarthy-Anderson asked how many children attended the final Summer Reading Program event at the Elk’s Theater. Brink stated about 100 children attended. 

 

FINANCE COMMITTEE

2006 City Budget Expenditures:  Olson stated that the Finance Committee met to review the end of year projects.  There is a Capital Improvements Projects (CIP) meeting on Friday to discuss the acoustics plan and the sidewalk replacement.

 

Executive Session - Fiscal Expenditure Report by Casey Peterson:  Per Loos, there is not currently a document from Casey Peterson to review.  Instead, Peterson will be preparing a cost estimate for the board’s review.  The document will be used as a budget benchmarking tool and is not related to an audit.

 

Scheduling Memorandum of Understanding (MOU):  Abrahamson moved approval of the Scheduling MOU; Olson seconded motion; motion passed unanimously. 

 

Special Pay Plan MOU:  Abrahamson moved approval; McNeely seconded motion; motion passed unanimously.

 

POLICY COMMITTEE

Executive Session – Director’s Evaluation:  The Board decided to discuss the remaining agenda items prior to moving into Executive Session. 

 

LIAISONS

City Council Liaison:  Kroeger was not present. 

County Liaison:  Callahan had no county updates.  She stated that she is on the board of the Black Hills Symphony and would be happy to help facilitate the newly formed partnership between the two groups if needed. 

Foundation:  Abrahamson stated the Foundation is currently in the process of writing capital campaign program plan to give to the Black Hills Community Foundation Board for the donation matching program.

Friends:  The group will hosting an orientation for new members with support from the library staff. 

 

State Library Board:  Abrahamson commented that three new members have joined the board.  This week, a joint meeting was held with SDLN to evolve the state library’s mission of service and support to libraries to more closely match SDLN’s mission. 

 

 

McCarthy-Anderson moved to go into Executive Session at 5:55 p.m.; McNeely seconded motion; no further discussion; motion passed unanimously.

 

The Board came out of Executive Session at 6:50 p.m.  Olson motioned to adjourn meeting at 6:50 pm; McCarthy-Anderson seconded; motion carried unanimously.

 

UPCOMING EVENTS

Board Agenda                                                           October 2, 11:00 – 12:00 pm

Board Meeting                                                           October 11

SDLA Conference                                                    September 20-22

Hot Springs Bus Tour                                               October 1

Goal, Motivation & Conflict Workshop                  October 7

with Debra Dixon