March 21, 2007

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on March 21, 2007 at 5:17 p.m.

Present: Monte Loos, James Olson, Robert Van Norman, Sandra McNeely, Ron Kroeger, and Greta Chapman

Absent: Maria McCarthy-Anderson

Audience: Dr. Jim Parry; Terri Davis and Marjorie Brekke, staff

Introduction of Staff

Bid Opening Two bids were received and opened; the bids were documented on a bid summary sheet. The low bidder is Minitex. Motion by Olson, second by Van Norman to refer the bids to staff for review, and bring information to the April Board meeting. There was no further discussion; motion carried unanimously.

Public Comment

Motion by Kroeger, second by Van Norman to go into executive session at 5:21 p.m. for discussion of the county contract and summary of the scheduling study report; adjourned from executive session at 6:10 p.m. No action was taken as a result of the executive session.

MINUTES

Motion by Kroeger, second by Olson to approve February minutes; no further discussion; motion carried unanimously.

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills: Motion by Olson, second by McNeely to approve consent calendar items; no further discussion; motion carried unanimously.

ADMINISTRATIVE REPORTS

Director’s Report: There were no questions or comments on the written report. The Big Read program was discussed in terms of the community partnerships involved; a press conference is scheduled for April 16 for more information about the program. Chapman discussed the SDLA leadership review she has initiated with that association.

IMLS grant has been submitted for the community archives; there are several local partnerships involved with this project. Motion by McNeely, second by Olson to approve the IMLS grant submittal; no further discussion; motion carried unanimously.

The strategic plan review was introduced by Loos; it has been two years since the last overall review of the plan. Background information would be provided prior to the meeting. A staff development day tentatively being discussed, with an outside speaker on vision and strategic planning, and the Board’s review of the plan could take place at this event; this would provide them with staff feedback as well as discussion of the strategic plan. Chapman will provide the tentative dates to the Board for confirmation. She will also provide tentative dates for a Board update to the City Council.

An update to the space use plan was presented; the phasing of some of the aspects of the plan may be revised.

FINANCE COMMITTEE

2008 Draft budget: This is the first of two reviews by the Board for the proposed 2008 budget. The budget review will be continued to the April meeting.

LIAISONS

City Council Liaison: Discussion of the city’s budget process.

County Liaison: Appreciation was expressed to retiring County Liaison Sue Callahan; she will be asked to attend a future meeting to be recognized for her involvement. Motion by Olson, second by Van Norman to acknowledge Sue Callahan’s service with great appreciation, and accept her resignation with regret. No further discussion; all present approved.

Foundation: No minutes available. The Foundation’s fundraiser is scheduled for April 14 with author Matthew Bogdanos.

Friends: No minutes available. The Friends’ executive board approved the library’s 2007 funding request.

Other: SDLA spring forum; Board members are encouraged to attend the noon luncheon and other sessions as possible.

Motion by McNeely, second by Kroeger to adjourn meeting at 6:55 p.m.; no further discussion; motion carried unanimously.