Board Meeting
Wednesday, April 16, 5:15 p.m.
The regular
meeting of the Rapid City Public
Present by roll call:
Absent: Monte Loos, Stephanie Big Crow
Audience: Kevin Lewis, Assistant City Attorney;
Introduction of Staff
Public Comment
MINUTES
Motion by Kroeger, second by McCarthy-Anderson to approve March 2008 minutes; no further discussion; motion carried unanimously.
CONSENT CALENDAR ITEMS
Budget Narrative,
City Budget and Bills,
ADMINISTRATIVE REPORTS
Director’s Report: Written report provided. McNeely commented on the Thinking Ahead
conference, and the dialog that took place about the future of libraries; she
also noted the high regard in which RCPL is held by other libraries and
librarians in the country. Olson noted
the success of last week’s Chamber Mixer.
The school district’s budget issues were discussed in the context of the
library’s partnership with the
FINANCE COMMITTEE
2008 Board Funds budget was revised based on updated revenue. Motion by McCarthy-Anderson, second by McNeely to approve the 2008 Board Funds budget as revised. No further discussion; motion carried unanimously. The 2009 proposed City budget was presented; it reflects a 2% operational increase per city directive. Motion by McCarthy-Anderson, second by McNeely to approve the 2009 City budget as approved; no further discussion; motion carried unanimously. The 2009 budget proposal will be submitted to the city.
The IFAS accounting reports for 2008 are being reviewed by the library’s Administrative Assistant and the Assistant Finance Officer to resolve a discrepancy between the reports and the approved budget.
POLICY COMMITTEE
An updated conflict of interest policy was presented; one revision will be made, to remove language on the Board signature line that indicates approval by the Board Chair. Motion by McNeely, second by Kroeger with the revision indicated; no further discussion; motion carried unanimously.
A recommendation for a remote drop box on the east side of town was presented. Motion by McNeely, second by McCarthy-Anderson to approve the remote drop box, in accordance with the Strategic Plan. Further discussion lead to a motion by Kroeger, second by McCarthy-Anderson to reconsider the motion; motion for reconsideration passed unanimously. New motion by McNeely, second by McCarthy Anderson to approve the location and agreement for an east side remote drop box in accordance with the Strategic Plan, with the agreement to be reviewed by the City Attorney, and that staff are authorized to implement the agreement following that review; no further discussion; motion carried unanimously.
An update to the Information Resources policy was presented. Motion by McNeely, second by McCarthy-Anderson that the Board approve the recommended updates to the Information Resources Development and Maintenance policy as presented. No further discussion; motion carried unanimously.
2008 purged patron records was presented; the purpose is to clear the database on a regular basis to maintain currency. Motion by McNeely, second by McCarthy-Anderson to approve purging expired records in accordance with library policy; no further discussion; all present approved.
A recommendation for a September fines forgiveness event was presented. Motion by McNeely, second by Kroeger to approve; no further discussion; motion carried unanimously.
A review of a Board evaluation was presented by McNeely; further information will be presented at a later Board meeting on the three items noted in the review.
LIAISONS
City Council Liaison: Parking committee is reviewing parking meters at the library.
Foundation: No report.
Friends: Minutes were presented; the Friends’ booksale will be held April 26.
Other: No additional information.
Motion by Kroeger, second by McNeely to adjourn meeting at 6:28 p.m.; no further discussion; motion carried unanimously.
UPCOMING EVENTS
Board Agenda May
5, 2008
Board Meeting May 14, 2008