Rapid City Public Library Board of Trustees
Board Meeting
Monday, November 12 2009, 12:00 p.m.
The regular
meeting of the Rapid City Public
Present by roll call:
Absent: Maria McCarthy-Anderson, Ron Kroeger
Audience: Sylvia Cox, Elizabeth Ruen
Introduction of Staff
Public Comment
Additions or corrections to the agenda: Executive session was moved to the end of the agenda. No further discussion; motion carried unanimously.
Motion to approve the agenda by Monte Loos – Sandra seconded – motion carried.
MINUTES
Motion by Big Crow, second by McNeely to approve October 19, 2009 minutes; no further discussion; motion carried unanimously.
CONSENT CALENDAR ITEMS
Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills: Motion by McNeely, second by Loos to approve consent calendar items; no further discussion; motion carried unanimously.
ADMINISTRATIVE REPORTS
Director’s Report: Written report provided. The Mayor’s Committee on Homelessness meeting was noted. Mention was made of Greta’s trip to Madison, Wisconsin for the Upper Midwest CONTENTdm User Group conference. Also noted was the Friends of the Library Book Sale figures.
Broadband Technology Opportunities Program Community Resource Grant: Written report provided. Was noted that this is one for the Board to follow at this point and the Library will notify the Board once an arrival date is set.
3rd Quarter Statistics Report: Written report provided.
BUILDING COMMITTEE
East Branch at WDT: Report given by Monte Loos regarding the Rapid City Public Library East Branch. Noted the October 22nd meeting in which the library staff toured the current facility and received briefing by Dr. Bailey and Dr. Wharton. It was also mentioned that the director and Carlos Ramirez, the Facilities and Maintenance Supervisor will be traveling to Dallas, Texas December 10th and 11th to attend a seminar on “Green Libraries”.
FINANCE COMMITTEE
2010 County and Board Fund Budget: Motion by Olson, second by McNeely to approve the County Budget; Discussion took place regarding the carry-over amounts; motion carried unanimously.
Motion by Olson, second by Loos to approve the Board Funds Budget; no further discussion; motion carried unanimously.
POLICY COMMITTEE
All Staff Training Session: Motion by McNeely, second by Big Crow to approve closing the Library for one-half day for the All Staff Training Session on Tuesday, December 8, 2009; Discussion took place to emphasize the cut backs on training costs and need for training, and this training session considered to be most efficient way to train staff; motion carried unanimously.
Annual Contract Renewal: Motion by McNeely, second by Loos to approve the annual contract renewal policy for the year 2010; no further discussion; motion carried unanimously.
Non Pennington County Fee: Motion by McNeely, second by Loos to approve the reduction of the Non Pennington County Fee to $65 from $75; Note was made that this has an approximate $1,000 budget impact; motion carried unanimously.
Art Donation: Motion by McNeely, second by Loos to approve the acceptance of art from Ray Graham; The Library to retain eight pieces for display and to donate seven pieces to the Rapid City Library Foundation; no further discussion; motion carried unanimously.
Knight Community Information Challenge Grant: Motion by McNeely, second by Loos to approve the submission of the application for the Knight Community Information Challenge Grant; no further discussion; motion carried unanimously.
LIAISONS
County Liaison: Robert Van Norman mentioned he will be attending a tour at WDT and will be discussing with them what resources should be continued and discontinued as the libraries merge.
Foundation Liaison: Sandra McNeely made note of the Endowment Campaign’s goal to reach $600,000 in the endowment funds to have an income of $100,000 to sustain operational costs for the foundation.
State Library Board Member: Next State Board meeting will be in January 2010 in Pierre to discuss adoption of the standards for public libraries.
Friends: No report.
Other: No additional information.
Motion by McNeely, second by Loos to go into executive session for the purposes allowed by SDCL 1-25-2(1), (3), & (4); adjourned from executive session at 1:10 p.m. No action was taken as a result of the executive session.
Motion by Loos, second by McNeely to adjourn meeting at 1:10 p.m.; no further discussion; motion carried unanimously.
UPCOMING EVENTS
Board Meeting December 9, 2009 12:00 p.m.