Rapid City Public Library Board of Trustees
Board Meeting
Wednesday, December 9 2009, 12:00 p.m.
The regular
meeting of the Rapid City Public
Present by roll call:
Absent: Stephanie Big Crow, Robert Van Norman
Introduction of Staff
Public Comment
Additions or corrections to the agenda: None.
Interviews of four Library Board candidates took place.
MINUTES
Motion by Loos, second by McNeely to approve November 2009 minutes; no further discussion; motion carried unanimously.
CONSENT CALENDAR ITEMS
Budget Narrative,
City Budget and Bills,
ADMINISTRATIVE REPORTS
Director’s Report: Written report provided. Three local architectural firms were
interviewed yesterday for the WDT library project.
BUILDING COMMITTEE
The ceiling installation for the acoustics remediation project was recommended to proceed; a contract will be presented at the January Board meeting. A draft RCPL-East working agreement was presented for information.
POLICY COMMITTEE
Trustee Stephanie Big Crow submitted her resignation effective December 31. Motion by McNeely, second by Kroeger to accept the resignation; no further discussion; motion carried unanimously, with good wishes to Stephanie. A recommendation for purchase of ILS and RFID systems was presented; staff will negotiate contracts with the vendors, and bring contracts forward in January for Board approval. Motion by McNeely, second by McCarthy-Anderson to approve budget allocation for simultaneous implementation of RFID and ILS; no further discussion; motion carried unanimously.
An annual staffing report was presented for information. An updated Closed Days Policy was presented for 2010; motion by McNeely, second by Kroeger to approve the Closed Days Policy; no further discussion; motion carried unanimously. An updated Library Card Registration Policy was presented to clarify address verification requirements. Motion by Kroeger, second by Loos to approve the policy change; discussion followed. Motion was amended by Kroeger, seconded by Loos to modify the language to further clarify the policy; no further discussion; amended motion carried unanimously.
The Overdue Notices Policy was updated to provide for more timely information to patrons in addition to cost savings. Motion McNeely, second McCarthy-Anderson to approve Overdue Notices Policy change; no further discussion; motion carried unanimously.
McNeely requested that Board members inform her if they would like to serve as an officer; officer elections will take place in January.
LIAISONS
City Council Liaison: No report.
County Liaison: No report.
Foundation: Minutes provided; the Foundation Board is proceeding with the endowment campaign.
Friends: Minutes provided.
State Library Board: No report; next meeting will be in January.
Other: No additional information.
Motion by Loos, second by McCarthy-Anderson to adjourn meeting at 1:33 p.m.; no further discussion; motion carried unanimously.
UPCOMING EVENTS
Board Meeting January
13, 2010