Rapid City Public Library Board of Trustees
Board Meeting
Wednesday, April 14 2010, 12:00 p.m.

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by James Olson on April 14 2010, at 12:05 p.m.

Present by roll call: Sandra McNeely, James Olson, Richard Haeder, Laura Patterson, Robert Van Norman and Greta Chapman

Absent: Monte Loos, Ron Kroeger

Additions or corrections to the agenda: Motion by McNeely, second by Haeder to approve agenda; motion carried unanimously.

Incoming Board member Laura Patterson was welcomed.

Motion by Haeder, second by Patterson to go into executive session for the purposes allowed by SDCL 1-25-2(1), (3), & (4). Motion by Haeder, second by McNeely to adjourn from executive session at 12:25 p.m.; no action resulted from the executive session. Motion by Haeder, second by Patterson to set a special board meeting; discussion followed; motion carried unanimously.

Introduction of Staff

Public Comment

MINUTES

Motion by McNeely, second by Patterson to approve March 2010 minutes; no further discussion; motion carried unanimously.

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills: Motion by Patterson, second by Haeder to approve consent calendar items; no further discussion; motion carried unanimously.

ADMINISTRATIVE REPORTS

Director’s Report: Written report provided. The Strategic workgroup for the Knowledge Network provided an update report. An updated grant proposal was submitted to the Knight Foundation Grant, also in support of the Knowledge Network; the proposal will be provided for information at the May meeting. A timeline matrix was presented for information about the new operating system implementation. A verbal report was given on the planning for the East branch library at WDT.

FINANCE COMMITTEE

The 2011 City Budget was modified based on updated figures from the City Finance Office; the overall budget remains at zero growth. Motion by McNeely, second by Patterson to approve the 2011 City budget; no further discussion; motion carried unanimously.

POLICY COMMITTEE

A revision to the 2010 Closed Days policy was presented; this will allow for Motion by Patterson, second by Haeder to approve the revision to the policy; no further discussion; motion carried unanimously. Conflict of Interest forms were provided for Board review and signature.

LIAISONS

City Council Liaison: No report.

County Liaison: Van Norman will update the Commission on the East branch at their May or June meeting.

Foundation: Focus of the Foundation Board is continued development of the endowment fund. Motion by Patterson, second by Haeder to authorize the Chair to send a letter of appreciation to the Foundation and staff.

Friends: No report.

State Library Board: No report.

Other: Beginning in May the Board meetings will be held the third Thursday of the month at noon.

Meeting adjourned at 1:00 p.m.

UPCOMING EVENTS

Annual Friends and Foundation Liaison meeting April 27, 2010

Historic Preservation Month May

Board Meeting May 20, 2010

Bi-Annual Council Update June 21, 2010