May 10, 2006
The regular
meeting of the Rapid City Public
Members Present: Monte Loos, James Olson, Eric Abrahamson, Sandra
McNeely, Maria McCarthy-Anderson, Ron Kroeger and
Audience:
Excused: Sue Callahan
Introduction of Staff
Public Comment
Executive Session
Contract
The Board went into Executive Session at 5:15 pm and came out 6:08 at pm.
Abrahamson motioned to approve letter to the Friends of the Library as written; McNeely seconded; no further discussion; motion passed unanimously.
Karie Price was dismissed at 6:10 pm.
Space Use Update - Conference Call
Summary and Cost: The conference call was with Denny Sharp and George Lawson from FEH Associates, Inc. The Board had an opportunity to ask questions and gather additional information about the space use project. The call ended at 6:26 pm.
MINUTES: McNeely moved approval of the April Board Meeting Minutes; Abrahamson seconded; no further discussion; motion passed unanimously.
BUDGET REPORTS
Budget Narrative: No comments or questions.
City Budget and Bills: McCarthy-Anderson moved approval of City Bill List; Abrahamson seconded; no further discussion; motion passed unanimously.
Library Board Funds Budget and Bills: McCarthy-Anderson moved approval of Library Board Funds Bill List; Abrahamson seconded; no further discussion; motion passed unanimously.
ADMINISTRATIVE
REPORTS
Director’s Report: Chapman stated that the Library is working on contingency plan and the Advisory’s committee will be meeting on May 15, 2006. Library staff will bring back contingency plan to the board in June.
Abrahamson noted that he was elected to the Chair of the State Library Board. The concern is whether or not there will be conflict in fiduciary responsibilities. McNeely proposed that a conflict of interest contract be drafted. Additionally McNeely requested the proposed contract be noted in the minutes.
Technology Update: Chapman stated that Russ will continue to track the evolution of the Library’s technology changes. No comments or questions.
Spring Forum: Abrahamson and McNeely were in attendance this year.
POLICY COMMITTEE
Author sales at library programs: McCarthy-Anderson motioned approval of revised policy; McNeely seconded; no further discussion; motion passed unanimously.
Access cards and remote registrations: Irwin answered questions and provided a brief historical explanation to the Board.
McCarthy-Anderson motioned approval of policy; McNeely seconded; no further discussion; motion passed unanimously.
SD and local history collection: McCarthy-Anderson moved approval of the policy; Olson seconded; Abrahamson was unsure of the necessity of the Board authority level to approve such a change. Chapman clarified that physically moving the collection does not require board approval but change to collection materials does require board approval; no further discussion; motion passed unanimously.
BUILDING COMMITTEE
Building Committee Report: Abrahamson recommended that the Board approve the Library to begin Phase I (coffee shop concessionaire) with payment provided from the Library Board funds up to $50K.
Abrahamson motioned that the Library begins with Phase I of the Space Use project; Kroeger seconded; no further discussion; motion passed unanimously.
FINANCE COMMITTEE
2007 City Budget Draft 3%: Chapman provided an overview of the 2007 budget process and answered related questions from the Board.
McCarthy-Anderson moved approval of 2007 City Budget draft (with a 3% operational cost increase); McNeely seconded; no further discussion; motion passed unanimously.
City Budget Justification: McCarthy-Anderson moved to accept justification; Abrahamson seconded; no further discussion; motion passed unanimously.
MISCELLANEOUS
Volunteer Appreciation Breakfast: No comments or questions.
LIAISONS
City Council Liaison: Nothing presented.
Foundation: Abrahamson stated that the Foundation has held elections, results are:
President – Mike Wilson
Vice President – Patricia Lawlor
Secretary – Eric Abrahamson
Treasurer – Dee Pickarts
Executive Director – Ruth Sisk
Additionally the Foundation is currently planning several fundraising programs to assist in the capital campaign for the space use project. Chapman commended Abrahamson for his efforts to get authors and presenters to the area for various fundraising events.
Friends of the Library:
Memo: No comments or questions.
State Library Board: Abrahamson commented that the State Library had a retreat and are moving to fundamentally restructure the State Library. They will be focusing on diminishing their public library role and instead provide more support for area libraries. They will also be looking for more electronic resources and costs will be shared state-wide.
Other: Nothing presented.
McNeely moved dismissal of meeting at 7:15 pm; McCarthy-Anderson seconded; no further discussion; motion passed unanimously.
McCarthy-Anderson will not be present at next Board meeting.
Board Policy May
25, 12:30 – 1:30
Board Agenda June
5, 11:00 am
Summer Reading
Kickoff June
7, 10:00 – 12:00 pm
Board Meeting June
14, 5:15 pm